1. Project/Activity Summary
To qualify for approval, the CAS activity should be written up as follow and completed on ManageBac.
The student should include:
- The name of the activity/project
- A description of the activity/project or group
- An explanation of their role in the activity/project
- A description of any particular responsibilities they have e.g. student coordinator
- A description of who else is involved and their responsibilities
- An indication of how often the activity/project will be done e.g. every week, once a month and for how long, e.g. 2-3 hours
- Correct starting and finishing dates for the activity/project
- The name of the activity/ project supervisor, his/her telephone and email contacts, e.g. a responsible adult but not a relative
If the activity/project is based outside QACI e.g. Leukaemia Foundation, the supervisor will be a member of that organisation. In some cases e.g. volunteering students will be required to complete a volunteer’s form specific to the organisation, or apply for a yellow card (client visits) or blue card (school visits or working with young children).
- The name of the organisation involved if the activity/project is for a club or service
- An indication of whether the activity/project involves fundraising, the fundraising goals, and if approval has been given for this from the Principal of QACI or the organisation
- The outcomes the activity/project covers (selected from CAS outcomes list)
- Activity/project approvals should be discussed with the Success Coach for initial approval. The student will need to find their own supervisor. If the activity/project involves a large group at QACI requiring calendar dates, the process below must be used.
2. Large Activities/Project Approval
Activities/projects that involve large groups at QACI may need approval from the CAS coordinator, Deputy for IB Curriculum and the Principal particularly if a calendar date to be set aside. The process is Success Coach, CAS Coordinator, Deputy for IB Curriculum, Principal. A proforma is available for this on ManageBac and should be completed and submitted to the CAS Coordinator to start the process. Any activities/projects held in the refectory require the permission of the refectory staff.
3. Writing Reflections and Adding Evidence
Students should be journaling a minimum of 4-5 times for activities and a minimum of 10-12 times for leadership projects. Students must reflect in depth on their CAS journey as experiential learning is at the heart of CAS. Experiential learning involves personal observation and reflection of feelings and interactions, analysis of perceptions, identifying achievements, outstanding issues, personal strengths and challenges, evaluating actions and thinking about new understandings. Reflections are not simply descriptions or list of events but observations on how the student felt about them. ManageBac has a set of CAS questions that may be helpful to guide reflections. Supervisor reports should not be requested until the activity is finished, as once the report is done, ManageBac will lock the activity and further evidence or reflections cannot be added by the student. As CAS portfolios are stored digitally on ManageBac, journals can be accessed regularly, and evidence uploaded such as rehearsal or training schedules, programs, photos, short videos, meeting agendas and minutes, emails or letters, registration documents. 2-3 pieces of evidence are required for a substantial activity and 5-6 pieces of evidence for a leadership project. Students should get into the habit of completing reflections and evidence regularly, and obtain a supervisor report within three weeks of finishing an activity.
4. Supervisors Report
Sign-off by Supervisor
Supervisors must be responsible adults who can testify to a student’s involvement and commitment in an activity. They cannot be other high school students or relatives. If an activity/project is organised externally it will have a supervisor who is not a member of the QACI community. If the external activity/project has been organised through QACI, there will be a designated QACI supervisor. Students must notify external supervisors in advance that a report is required once the activity is finished (email generated through ManageBac). In exceptional cases, where the student has genuinely attempted repeatedly to obtain an external Supervisor Report without success, the Success Coach may complete the report. When all activities/projects are completed the Success Coach will sign-off on the portfolio. CAS portfolios are sampled by the IB each year to determine their quality.
5. Academic Honesty
As with all aspects of the IB Diploma, Academic Honesty applies to CAS. Examples of academic dishonesty in CAS are: incorrect dates or hours; inaccurate or misleading activity/project descriptions and responsibilities; falsifying of reflections, evidence or reports; using a relative as a supervisor; obtaining a Supervisor Report from someone who did not supervise the activity, except in the case described above where, in exceptional circumstances, a Success Coach may sign off.